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= Event Organization Guidelines =


== ¿Por qué una guía de eventos? ==
== Why an evento Guideline? ==


Following these simple steps will allow us to help you have the most successful event possible.  If you skip any of the steps it is harder for us to help you.  If you are asking for funding, it is critical that you complete all of the steps or we will not be able to fund your event.


Seguir estos simples pasos nos permitirá ayudarte a tener el evento más exitoso posible. Si te saltas alguno de estos pasos, será más difícil para nosotros ayudarte. Si estás pidiendo fondos (financiamiento), es crítico que sigas todos los pasos o no estaremos en la capacidad de financiar tu evento.
== Tasks ==
=== Pre-event tasks ===


== Tareas ==
Ambassadors (or other subproject contributors that pretends to be sponsored by Fedora Project) need to do the next steps BEFORE the event:
=== Tareas pre-evento ===


Los embajadores (o colaboradores de otros subproyectos que pretenden recibir patrocinio de Fedora Project) deberán realizar los siguientes puntos antes del evento:
# Create a wiki page for the event <ref>We are working on the structure to locate that wiki page</ref>: Create a wiki page providing general information about the event in the Fedora Project wiki. We suggest you to use the templates <ref>We are working in the template, trying to improve it and locate it in a better place in the wiki</ref>. Doing the wiki page, you will help us:
## Know about the event
## Help future collaborators to participate/help/attend to the event
## Make measurement/statistics
# Create a ticket (In your region pagure.io): If you are asking for Fedora Project's sponsorship, it's absolutely necessary to create a new ticket/issue pagure.io. The ticket must be created, at least, 3 days before the next meeting ([https://apps.fedoraproject.org/calendar/ambassadors| Fedora Ambassadors Regional Meetings @ FedoCal]) to be discussed, and must contain the "meeting" tag to be considered on the agenda. If the ticket is for requesting funds, we suggest you to wait until your ticket get approved to start expending money. In special cases (Great and important events announced out of the time rule mentioned before) we suggest to use a special tag (meeting+openFloor),to discuss this ticket if meeting time allow the discussion. Please take into consideration that these kind of tickets can be out of discussion because of meeting time.
# Add the event to the [https://apps.fedoraproject.org/calendar/Events/| FedoCal] (linking wiki page of the event)


# Crear página wiki del evento <ref>Se está trabajando en la estructura de la ubicación de dichos eventos</ref>
# Crear una página que contenga información general del evento en la wiki de Fedora Project. Sugerimos usar los templates <ref>Se está creando un nuevo template, mejorado y mejor ubicado en la wiki</ref>. Haciendo la página wiki del evento nos ayudaras a:
## Conocer de qué se trata el evento
## Ayudar a futuros colaboradores a participar/ayudar/asistir al evento
## Realizar métricas/estadisticas
# Crear un ticket ([https://pagure.io/ambassadors-latam/tasks/issues| pagure.io]): Si se requiere el patrocinio de Fedora Project, es absolutamente necesario crear un ticket (issue) en pagure.io. El ticket deberá ser creado, como mínimo, 3 días antes de la próxima reunión ([https://apps.fedoraproject.org/calendar/ambassadors| Fedora Latam Meeting @ FedoCal]), y deberá contener el tag "meeting" para ser considerado en agenda. Si el ticket es para solicitar patrocinio de Fedora Project, sugerimos esperar a que el ticket sea aprobado para efectuar erogaciones. En casos especiales (eventos importantes anunciados fuera del tiempo anteriormente mencionado) se propone que se utilice un tag especial (meeting+openFloor), para que en caso de que el tiempo del meeting alcance se puedan atender estos issues. Por favor tomar consideración de que este tipo de tickets no necesariamente serán discutidos.
# Añadir el evento a [https://apps.fedoraproject.org/calendar/Events/| FedoCal] (link a la página wiki)


 
=== Post-event Tasks ===
=== Tareas post-evento ===
# Event Reports:
# Reporte de evento:
## Owner @ CommBlog: The event creator must create an article in the [https://communityblog.fedoraproject.org/writing-community-blog-article/| CommBlog]
## Dueño @ CommBlog: El creador del evento debe crear artículo en [https://communityblog.fedoraproject.org/writing-community-blog-article/| CommBlog]
## Attendees @ [https://fedoraproject.org/wiki/Planet| Planet]:
## Asistentes @ [https://fedoraproject.org/wiki/Planet/es| Planet]:
### Ambassadors attendees needs to create a report in their personal blogs. This report needs to be linked to the planet [[Planet| Planet]].
### Asistentes embajadores que hayan asistido deben crear el reporte en su blog personal <-> Este reporte debe ser enlazado al [[Planet/es| Planet]].
### Attendees from other sub-projects that had been sponsored by the Fedora Project needs to be represented by the Owner and needs to create the report in their personal blogs. In the case of the attendee doesn't posses a blog the report needs to be created on the wiki. Another proposal is to use the Owner's blog to publish the report.
### Asistentes de otros subproyectos que hayan sido sponsoreados deben ser representados por el Dueño deben realizar el reporte en sus blogs personales, y en caso de no tenerlo, en la wiki, debe realizar el reporte directamente en la Wiki; otra alternativa sería que utilice el blog del dueño del evento para publicar su reporte.
## Attendees+Owner @ Wiki:
## Asistentes+Dueño @ Wiki: Todos los asistentes deben colocar el link de los reportes en la wiki del evento.
### All attendees needs to add a link to individual reports on the event's wiki page.
## Añadir link de reporte en blog personal a la página Wiki del evento.
### Add the lnk to the event's wiki page into Users wiki. With this you will be helping other people, beside ambassadors, to know how events have you attended.
## Añadir link de la página wiki del evento en su página personal en wiki. Este punto permitirá a los demás embajadores poder saber los eventos a los que han asistido desde la página de perfil de cada contribuyente.
# Request reimbursement (only if applicable)<ref>Consider that even if you aren't requesting sponsorship, Event reports are really useful to the project</ref>.
# Solicitar reembolso (sólo si corresponde)






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Revision as of 18:10, 25 July 2017

Event Organization Guidelines

Why an evento Guideline?

Following these simple steps will allow us to help you have the most successful event possible. If you skip any of the steps it is harder for us to help you. If you are asking for funding, it is critical that you complete all of the steps or we will not be able to fund your event.

Tasks

Pre-event tasks

Ambassadors (or other subproject contributors that pretends to be sponsored by Fedora Project) need to do the next steps BEFORE the event:

  1. Create a wiki page for the event [1]: Create a wiki page providing general information about the event in the Fedora Project wiki. We suggest you to use the templates [2]. Doing the wiki page, you will help us:
    1. Know about the event
    2. Help future collaborators to participate/help/attend to the event
    3. Make measurement/statistics
  2. Create a ticket (In your region pagure.io): If you are asking for Fedora Project's sponsorship, it's absolutely necessary to create a new ticket/issue pagure.io. The ticket must be created, at least, 3 days before the next meeting (Fedora Ambassadors Regional Meetings @ FedoCal) to be discussed, and must contain the "meeting" tag to be considered on the agenda. If the ticket is for requesting funds, we suggest you to wait until your ticket get approved to start expending money. In special cases (Great and important events announced out of the time rule mentioned before) we suggest to use a special tag (meeting+openFloor),to discuss this ticket if meeting time allow the discussion. Please take into consideration that these kind of tickets can be out of discussion because of meeting time.
  3. Add the event to the FedoCal (linking wiki page of the event)


Post-event Tasks

  1. Event Reports:
    1. Owner @ CommBlog: The event creator must create an article in the CommBlog
    2. Attendees @ Planet:
      1. Ambassadors attendees needs to create a report in their personal blogs. This report needs to be linked to the planet Planet.
      2. Attendees from other sub-projects that had been sponsored by the Fedora Project needs to be represented by the Owner and needs to create the report in their personal blogs. In the case of the attendee doesn't posses a blog the report needs to be created on the wiki. Another proposal is to use the Owner's blog to publish the report.
    3. Attendees+Owner @ Wiki:
      1. All attendees needs to add a link to individual reports on the event's wiki page.
      2. Add the lnk to the event's wiki page into Users wiki. With this you will be helping other people, beside ambassadors, to know how events have you attended.
  2. Request reimbursement (only if applicable)[3].


  1. ↑ We are working on the structure to locate that wiki page
  2. ↑ We are working in the template, trying to improve it and locate it in a better place in the wiki
  3. ↑ Consider that even if you aren't requesting sponsorship, Event reports are really useful to the project
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