From Fedora Project Wiki

The overall budget from Red Hat for this event is $15,000. This is a HARD limit.

Needs

Into this total we must fit the following requirements:

  • Lunch on Saturday
  • Refreshments on Friday and Sunday
  • Travel and lodging for the following people. (total 9220)
    • Seth Vidal -- self-funded
    • Bill Nottingham (roommate Parrish) -- (balance from other funds) $400
    • Toshio Kuratomi (roommate McGrath) -- $360 air + 180 room + 100 food/etc = 640
    • Mike McGrath (roommate Kuratomi) -- $220 air + 180 room + 100 food/etc = 500
    • Ricky Zhou (roommate Weller) -- $250 air + 180 room + 100 food/etc = 530
    • Paul W. Frields (roommate ?) -- $275 air + 360 room + 100 food/etc = 735
    • Kyle McMartin -- $550 flight + 100 food/etc (crashing) = 650
    • Ian Weller (roommate Zhou) -- $405 air + 240 room + 100 food/etc = 745
    • David Nalley (roommate Savage) -- $275 air + 180 room = 555
    • Clint Savage (roommate Nalley) -- $502.50 + 180 room = ~690
    • John Rose (roommate Stanley) -- $342.50 air + 180 room = ~530
    • Andrew Overholt (roommate Bhole) -- CAD$401.42 (~USD$312.949) air + 180 room + 100 food/etc = ~600
    • Deepak Bhole (roommate Overholt) -- CAD$401.42 (~USD$312.949) air + 180 room (shared with Andrew O) + 100 food/etc = ~600
    • Jon Stanley (roommate Rose) -- $151.00 rail + 180 room = ~335
    • Steven Parrish (roommate Nottingham) -- $180 room = 180
    • Val Aurora -- $400 total subsidy
    • Brian Powell (roommate ?) -- $600 est. (checking flight prices will update)
    • Thibault North -- $200 bus + 180 room = 380
    • David Cantrell -- $150 help money = 150
    • others...
  • FUDPub on Saturday night (food + 1 beverage?) -- $30 per person avg.
  • Setup costs for venue
    • Room costs?
    • Security/facility monitor?
    • A/V?
    • Wifi networking setup?
  • Advertising in MIT newspaper -- ~$325 for a 1/4 page + a 1/8 page ad
  • Schwag -- ~$5 per pre-registrant?

9220 + 4650 + 325 + 500 = 14,695 so far

Why food for some, not for others? Red Hat folks get a per diem. A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.

Projections

This is based on a total attendance of ~100 people.

Day Line Item Expected Cost Notes
Fri Snacks 800 Coffee, tea, soft drinks, water
Sat Snacks 800 Coffee, tea, soft drinks, water
Lunch 1,250 Sandwiches, pizza, or something like that. Will include vegetarian!
FUDPub 3,000 Some sort of dinner food, plus one beverage
Sun Danish? 800 Coffee, tea, soft drinks, water
TOTAL 4,650 So far.