Flock 2017 Evansville Proposal

Staff

• • Nick Bebout (FAS: nb)
    • Network Technician at USI
  • Lee Keitel (FAS: keitellf)
    • Network Technician at USI
  • Dr. Mohammed Khayum
    • Dean of the Romain College of Business (RCOB) at USI
  • Richard Toeniskoetter
    • Chief Information Officer at USI

Venue

• • University of Southern Indiana, 8600 University Blvd, Evansville, IN 47712
    • Campus Map
    • Housing Map
    • Campus & Housing Combined Map
    • Mr. Toeniskoetter and Dr. Khayum have both agreed that their departments will sponsor the space for the conference at USI, which will mean that the space for the event will be free.
• Dates
  • July 27-30, 2017
• Brief description of the city
  • Evansville is Indiana's third-largest city. It is a friendly place in Southwest Indiana, along the Ohio River. Evansville is the metropolitan hub where southwest Indiana meets southeast Illinois and northwest Kentucky.
  • More information here
• Sponsors
  • Dr. Khayum, Dean of the Romain College of Business at USI, has offered his assistance in recruiting sponsors for Flock 2017 in Evansville
• Major local airport(s)
  • Evansville Regional Airport (EVV) - 25 minutes away
  • Louisville Regional Airport (SDF) - 2 hours 11 minutes away
  • Nashville International Airport (BNA) - 2 hours 36 minutes away
  • Lambert–St. Louis International Airport (STL) - 2 hours 43 minutes away
• Transportation options and costs for getting attendees from the airport to the the lodging (e.g., shuttle, public transportation, taxi)
  • We are working on transportation options. One option is that Evansville does have Uber now.
• Estimated costs of flights from BOS, RDU, BOM, CDG, VIE, LIM, and PRG

Origin	EVV	SDF	BNA	STL
BOS	$448	$365	$245	$369
RDU	$443	$406	$335	$441
BOM	$1083	$1163	$915	$1141
CDG	$1333	$1204	$1117	$1322
VIE	$1370	$1366
LIM	$1711
PRG	$1130	$1178	$1136	$1182
Prices are approximate and subject to change based on when the flight is booked and other external circumstances.

• Notes about local transportation, including mass transit and taxi availability
• Proposed venue, including:
  • Cost of venue - $0 (Space will be sponsored by USI's Romain College of Business and USI's Information Technology Department
  • Room availability for keynotes and capacity (assume 250 attendees)
    • July 27 - Carter Hall (large ballroom), capacity of 700 Map
    • July 28-30 (and 31 if needed) - Performance Center (theatre), capacity of 300
  • Room availability for sessions--number of rooms available, capacity of each, and configuration (classroom style, conference style, etc.) -- we need 6-8 of these, each with a capacity of at least 40
    • We will be using classrooms/labs in the Business and Engineering Center (BEC), there are plenty of rooms available. BEC Floor Plan
• Internet availability
  • Wifi is provided throughout campus and housing. We will provide an ethernet port and cable in each of the rooms for the speaker to use if needed.
• Meals
  • Sodexo can provide buffet-style meals in our dining room, The Loft. Rates Sample Menu
  • If we have meals in BEC, we can also use outside catering, if we have meals in the University Center (UC), we have to use Sodexo. Policy
  • Other Catering Options
    • Hawg N Sauce Barbeque
• Proposed lodging
  • Number of single and double rooms available & cost Rates More info
    • Approximately 164 beds will be available in Newman Hall, located on campus. This is 2 beds per bedroom, 2 bedrooms per suite. Each bedroom has it's own bathroom. This is $25.00 per person. A small number of single bedrooms are available, at $37.00 per person. This does not include linens. Rental of a linen package is $6.00 per person, which includes two twin flat sheets, a pillow case (no pillow), a blanket, a washcloth, and two large bath towels. Flock will probably want to order some pillows and have them shipped directly to the University to have given out at registration.
    • Red Hat will have to collect the money from people for their rooms and pay USI for all of them together, USI will not collect payment from individual attendees.
  • Distance from venue and transportation required between them
    • We will be housing people in Newman Hall, which is located on campus, no transportation is needed.
• Proposed evening event locations (at least 2, preferably 3)
  • USI Recreation, Fitness, and Wellness Center
    • Climbing Wall
    • Game Room
    • I have not confirmed, but I believe we can rent these for no cost as well, but there will be a charge of $8/hour for each worker to operate the facility during our rental. I'll try to get more specifics.
  • USS LST Ship Memorial
  • Mesker Park Zoo and Botanic Garden Info here
  • Evansville Museum of Arts, History and Science Info here
• Pros and cons of proposed location
  • Pros
    • Venue will be provided at no cost
    • Very inexpensive housing
  • Cons
    • No alcohol allowed on campus or in housing, unless we have Sodexo cater an event on campus, then they can provide alcohol for that event
    • EVV airport only has a limited number of flights per day, although the number of flights have increased from what it used to be. We have direct flights from ATL, DTW, CLT, DFW, ORD, SFB.