Sources of budget
The Fedora budget includes $10,000 USD each for the FUDCons in LATAM and APAC.
The total fixed costs budget estimate is $5,000 USD, though this can fluctuate a bit depending on location. Depending on the local currency and the city of FUDCon, things are sometimes more or less expensive.
Estimate the cost of T-shirts for FUDCon. It's usually safe to estimate $2,000 USD for this cost, which should cover the production of the shirts and leave some money leftover for other parts of the budget. The final cost depends on the number of shirts needed.
We like to have a social event one night of FUDCon. We usually set aside about $1,500 USD for that.
We try to set aside about $1,000 USD for food. Having lunch delivered on the day of the FUDCon Bar Camp is the first requirement. If there is money left over, we sometimes use it to order pizza on one of the hackfest days.
Set aside $500 USD for badges, flyers, and any miscellaneous stuff that is needed.
If the venue of the FUDCon requires any sort of payment, list that here.
The remainder of the budget is spent for sponsoring event attendees. It's up to the FUDCon planning team to figure out what the best way to do that is, based on the guidelines.