- Send out an email announcement of the meeting (and optionally identi.ca / twitter as well.)
- Run the meeting, using #topic, #action, #idea, and #link as much as you can remember to.
- Document the meeting, posting minutes to the design-team mailing list and to the wiki.
Step 1: Announcement
We usually have an email announcement sent out to the list the night before or the morning of the meeting.
- Check out the last meeting's meeting notes for topics & action items and update the email template with them.
- (optional) Send out a meeting announcement to identi.ca. Here is a sample:
join the !fedoradesign team today @ 1930 UTC (2:30 pm ET) for a #Fedora 15 wallpaper sketch party! #fedora-design on irc.freenode.net
Here is the email template:
Subject: Design team meeting today, 1900 UTC Design dudes & design divas, Yes, it's time for another action-packed, creativity-filled meeting of the minds! Meeting's on today in #fedora-design at 1900 UTC (2 pm Eastern US). Here's a rough agenda; if you have interest in any of the items below please feel free to comment here on list before the meeting or add additional items: - Fedora 15 supplemental wallpaper submissions - how are we doing? http://fedoraproject.org/wiki/F15_Artwork_Supplemental_Wallpapers_Submissions - FUDcon Tempe T-shirt design status update - Fedora RPG - Fedora 15 Default Wallpaper Sketch session!!!! Again, the meeting will be in #fedora-design on irc.freenode.net, 1900 UTC. Open action items: ================== 1. mizmo to talk to gnome shell peeps re: suitable wallpapers / guidelines See ya then, ~m
Step 2: Running the Meeting
- Join #fedora-design on irc.freenode.net
- Start the meeting with #startmeeting in the channel
- Start with a roll call topic #topic roll call! and then change the topic as you move down each agenda item from the announcement.
#topic topic goes here
- As something that needs to be done comes up, use #action.
#action Joe is going to design stickers for ticket #444.
- As ideas or links come up, use #idea or #link with the details, for example:
#link http://patterntap.com A great design inspiration site!
#idea Flying ponies with Fedora brands on their behinds would be awesome!
- When it's time to end the meeting use #endmeeting:
Step 3: Documenting the Meeting
- Send out an email with the meeting minutes and a summary
- Update the wiki page with the meeting minutes meetbot links and an even shorter, bulleted summary
Here's the email template; obtain the meeting minutes links from what meetbot spits out at the end of the meeting. If you forgot to copy/paste and don't have scrollback for those links, find them at http://meetbot.fedoraproject.org/fedora-design/:
Subject: 30 November 2010 meeting minutes Hey everybody! Thanks for another great meeting! Here's the minutes: Minutes: http://meetbot.fedoraproject.org/fedora-design/2010-11-30/fedora-design.2010-11-30-19.19.html Minutes (text): http://meetbot.fedoraproject.org/fedora-design/2010-11-30/fedora-design.2010-11-30-19.19.txt Log: http://meetbot.fedoraproject.org/fedora-design/2010-11-16/fedora-design.2010-11-16-19.02.log.html I also posted them to our wiki page here: https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes Mo Summary: Topic: Fedora 15 supplemental wallpapers ======================================== • msourada recently received a bug from a user wanting to submit a wallpaper. (https://bugzilla.redhat.com/show_bug.cgi?id=658427 (mizmo, 19:21:01) • let's open up the submissions process now - supplemental submissions are due 7 March 2011 • mizmo already made a new wiki page for submissions: https://fedoraproject.org/wiki/F15_Artwork_Supplemental_Wallpapers_Submissions • msourada already made a blog post to open it up: http://mso-chronicles.blogspot.com/2010/11/fedora-15-wallpaper-submissions-open.html • Fab did an awesome job of managing the supplemental wallpaper process for F14. We need someone to do it for F15. Is anyone interested? (none so far) Topic: Fedora 15 default wallpaper ================================== • Our codename is lovelock, any ideas on wallpapers for that? • mizmo convinced steampunk is the way. what do you think? • msourada already made a blog post to announce that we're taking idea submissions: http://mso-chronicles.blogspot.com/2010/11/fedora-15-wallpaper-submissions-open.html • Schendje will arrange a brainstorm/sketch session for F15 wallpapers • mizmo to talk to gnome shell peeps re: suitable wallpapers / guidelines Topic: GNOME Shell Theming ========================== • Emichan setup a wiki page for sharing screenshots/tips: https://fedoraproject.org/wiki/Design/Gnome_shell_theming • Emichan also noted you'll need the Gnome Shell theme reloader to make theming easier: http://emichan.fedorapeople.org/Theme_Reloader_GS_Ext.tar.bz2 Topic: FUDcon Tempe T-shirt Design ================================== • Emichan's got some sketches to share; she'll send to the list as soon as she can Topic: Fedora RPG ================= • Fab came up with a great mockup; there's some good discussion here: http://lists.fedoraproject.org/pipermail/design-team/2010-November/003681.html • Let's keep the thread alive, try to have another iteration by next week ~m
If there are any action items, you may also want to look at the meeting minutes action items section and copy/paste it into the mail too as a reminder for folks. The template doesn't include this.