Ambassadors/APAC/Reimbursement

APAC Fedora Ambassadors can make fund requests to cover the expenses for the events they are planning to organize. This wiki page should be referred and please make sure the fund request has been made according to the following manner. If everything is in order your request will be processed quickly or else it will take days or may be months.

Introduction

The idea behind this program is to facilitate by providing required monetory assistant to promote, spread Fedora with in APAC region. However not every need but most of reasonable needs will be covered. Transparancy and Records are the most important aspects.

Budget Wrangler

Budget Wrangler, is who maintain the transaction records and budget. He/She responsible for

1. maintaining records
2. ensure that the allocated budget is not exceeding

FAmSCo will appoint a budget wrnagler for the region for time to time.

Contact Budget Wrangler

• Buddhika Chandradeepa Kurera

Process

Following is the process that should be followed.

Events

1. Create a wiki page with information about your event (eg: Date and venue, purpose, tentative agenda, detailed budget break down ...)
2. Anyone can create the event wiki page but there should be an event owner (there can be one or more event owners)
3. One of the event owner who is a Fedora Ambassador as well can request fund or if all the event owners are not FAms please ask a local Fedora Ambassador to support.
4. Open a ticket at Fedora-APAC trac
5. APAC FAm meetings will be held once two weeks, please participate for the next meeting and get your request approved. (If you or someone from the event organizing do not appear we do not discuss the request and will be postpond.
6. However we understand sometime there are emergency situations, if it so please do contact Budget Wrangler for the region as soon as possible. In such situation he/she will help you to get your request approved quickly as possible.
7. Once approved start spending and get receipts.
8. Upload receipts to the ticket you have opened and wait for reimbursement.

Other

1. Only Fedora Ambassadors can request funds.
2. Open a ticket at Fedora-APAC trac with a full description of your need.
3. APAC FAm meetings will be held once two weeks, please participate for the next meeting and get your request approved. (If you or someone from the event organizing do not appear we do not discuss the request and will be postpond.
4. However we understand sometime there are emergency situations, if it so please do contact Budget Wrangler for the region as soon as possible. In such situation he/she will help you to get your request approved quickly as possible.
5. Once approved start spending and get receipts.
6. Upload receipts to the ticket you have opened and wait for reimbursement.

Important

• No receipts, no reimbursements.
• No reimbursements for personal expenses (eg: Business cards)
• Requests from Non-FAms will be directed to local FAms.
• Requests with no trac tickets will not be considered.
• Do not spend till your request get approved.
• Do upload receipts not more than 2 months from the approval.
• All amounts should be in USD (US Dollars)
• You can spend less than you have requested but not more than what you have requested.

Limits

• $0-199 USD = The request requires approval from at least one of the following:
  • An active member of FAmSCo
  • Credit Card Holder or a person approved by the credit card holder

• $200-1000 USD = The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
  • At least five (5) individual FAm votes required at APAC FAm Bi-Weekly meeting

• $1000+ USD = Requires approval from FAmSCo
  • A ticket must be filed on the FAmSCo Trac prior to the expenditures to be considered