Revision as of 06:54, 15 September 2009

FOSDEM 2010 Project Management Details

About

This page is related to FOSDEM 2010 Project Preparation.

: Feel free to contact the Project Team - see above - if you have any remarks, comments, ideas, etc..which can help us to improve the FOSDEM'10 Edition. Thanks a lot.

: For more details about the event in itself, please go to Fedora Events: FOSDEM 2010 in Brussels, Belgium related wiki page.

Project Evolution

Currenty Status of the Project

September'09

Fedora FOSDEM 2010 Kick Off - 7th of September'09 -

The aim of this Kick Off was to inform Bert about how the previous event preparation were and to think about the how we could improve the 2010 edition.

Project Status Publication - 8th of September'09 -

- Creation of this page.

- FOSDEM 2010 Technical Talk Propositions wiki page Creation for Talk submissions.

Project Status Publication - 9th of September'09 -

- Mail to [ MaxSpevack ] in order to know a budget's estimation attributed to the FOSDEM 2010.

- Accommodation choice selection.

- Project Charter Preparation.

- Communication on Fedora Ambassadors Mailing List about the existence of this wiki page.

Project Status Publication - 14th of September'09 -

- Project Charter has been submitted for approval to Project Members before publication. - This page has been review to include more details and references.

Current Problem Details

We need to have feed back from Max.
We need the approvement of Project Charter by our Sponsors.
We need feed back from previous editions visitors, friends, etc...

Things we need

Innovative technical subjects Proposals. If you have one, please go to FOSDEM 2010 Technical Talk Propositions wiki page Creation for Talk submissions.
Ideas to improve this new FOSDEM edition.
An idea of the budget.

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Project Members

Name	Group	Description	Languages
MaxSpevack	Fedora/Red Hat	Project Sponsor	FR, EN, NL
FredericHornain	Fedora	Project Members	FR, EN, NL
Bert Desmet	Fedora	Project Members	EN, NL
Vincent Van der Kussen	Fedora	Project Members	EN, NL

Contract

Not Applicable.

Organizational Process Assets

FOSDEM 2010 - February 6th and 7th, 2010
FOSDEM 2009 - February 7th and 8th, 2009
FOSDEM 2008 - February 23th and 24th, 2008
FOSDEM 2007 - February 24-25, 2007
FOSDEM 2006 - February 25-26, 2006

Environmental Factors

Project preparation will be realized during the week at non office hours.
Physical Meetings will be planned every month with the project team members.

Project Statement of Work ( Mon Sep 7 2009 )

FOSDEM Devroom and Booths reservations.
Speakers Invitations
Speakers and Fedora community accommodations.
Fedora goodies & DVD ordering
Local, French and Nederlands Press Invitations.
Local IT Professional Invitations.

: JBoss @ FOSDEM'10 project organization are in the pipe as well with Joris.

: Records you will be included in the Project Charter - Project Description Section -

Project Selection Methods ( Mon Sep 7 2009 )

Benefit mesurement models have been choosen and have been oriented on cost,risks and community goodwill factors.

The results are :

A mean for EMEA Fedora and Red Hat Community to meet each others physically.
A opportunity to show and explain and share new projects to others communities.
An occasion to explain the Fedora/Red Hat characteristics to visitors.
A way to see, discuss and share opinions and readjust strategies.
Well, a chance to build better open source solutions

: Records you will be included in the Project Charter - Business Case Section -

Project Charter - DRAFT - ( Mon Sep 14 2009 )

: Note: this information does not constitute formal commitment. This Project Charter is still in draft state and is waiting after reviews, comment and them approval from our sponsors.

Project Description: FOSDEM'10 Organization

The FODEM is a free and non-commercial event organized by the community, for the community. Its goal is to provide Free and Open Source developers a place to meet.

So the project's aims are Fedora community was represented and presents its projects to other communities as well as permit to the Fedora community members to meet each other physically and thus strengthen relations.

It includes :

Devroom and Booths reservations.
Speakers Invitations
Speakers and Fedora community accommodation.
Fedora goodies & DVD ordering
Local, French and Nederlands Press Invitations.
Local IT Professional Invitations.

and so on so for...

Project Requirement:

Hostel, restaurant recommendations and nightlife information on request.

Assigned Project Manager and Authority Level:

Frederic Hornain, Bert Desmet and Vincent Van der Kussen have the authority to use dedicated money and resources to accomplish this goal.

Summary Milestone Schedule: =

5th, 6th and 7th of February 2009Fosdem 2009 - three days -

External Assumptions and Constraints:

Project Budget amount has not been clearly defined.
Every details and correspondence would be published on the Fedora wiki page https://fedoraproject.org/wiki/FOSDEM_2010
As the project would be freely done, no claim from the sponsor could be requested at the end of the project if this one did not target one or more of its goal(s).

Business Case:

The project will be a sound of investment for Fedora and Red Hat communities. if the project is planned and executed properly, benefits will be :

A mean for EMEA Fedora and Red Hat Community to meet each others physically.
A opportunity to show and explain and share new projects to others communities.
An occasion to explain the Fedora/Red Hat characteristics to visitors.
A way to see, discuss and share opinions and readjust strategies.
Well, a chance to build better open source solutions

Preliminary Scope Statement - DRAFT - ( Mon Sep 7 2009 )

: Note: this information does not constitute formal commitment. This Project Charter is still in draft state and is waiting after reviews, comment and them approval from our sponsors.

Project and product objectives

- The Fodem'10 should be an important event for Fedora EMEA Community. - Every Fosdem'10 Fedora Speakers, Guests and Ambassadors should not be worried with accomodations, restaurants booking, moves before and during the event. - Every Fosdem'10 Fedora Visitors should be satisfied after his visit to the Fedora Booth. - Local, French and Nederlands Press, Local IT professionals and Local IT students should be aware that Fedora is present at Fosdem'10.

Product or service requirements and characteristics

September'09

Kick Off - Talk with Bert about the scope of this project -.
Study, Preliminary Scope and Project Charter have to be done.
Budget Estimation.
Call for stakeholders registration and needs as well as speakers proposals.
Looking for interesting technical, philosophic subjects.
Swags definition, strategy - Check with Max -. - DVD, Live DVD, Tee-shirts, Polo, Shirts -
Technical exclusivity, or Mini Labs Preparation.
Definition of the accommodation - Check with Max - ( Accommodation should have a room buffer )
FOSDEM Sponsoring - Check with Max -
Event Status Publication on Wiki.

October'09

Have contact with our friends of CentOS
Looking for speakers.
Event Status Publication on Wiki.
FOSDEM Registration and sponsoring
Swag Preparation 1.
Event Status Publication on Wiki.

November'09

Have contact with our friends of CentOS.
Swag Preparation 2.
Looking for speakers.
Retrieve details from each stakeholders.
Accommodation Registration.
Event Status Publication on Wiki.

December'09

Have contact with our friends of CentOS
Looking for speakers.
Retrieve details from each stakeholders - Picture, Mobile Number -.
Press kit Preparation.
Poster Preparation.
Booth occupation schedule.
Add distribution schedule.
Event Status Publication on Wiki.
Prepare articles for Magazines.

Mid December'09

Dead Line for Speakers Registration
Event Status Publication on Wiki.
Chrismas Holidays Pause

January'10

Have contact with our friends of CentOS
Preliminary Schedule
Press kit deployment
Poster deployment
Event Status Publication on Wiki.

February'10 - 1 Week

Last Recommendations.
Event Status Publication on Wiki.

February'10 Friday, the 5th

Registration
Passes, plans, schedules and accommodation details should be done to the stakeholder.

February'10 Saturday, the 6th

Fresh Cooks, Water and plastic glasses
Remind and Gather People to be prepared to go to restaurant.
Take survey about how was the event organization.

February'10 Sunday, the 7th

Fresh Cooks, Water and plastic glasses
Take survey about how was the event organization.

February'10 + 1 Week

Post-Event Status Publication on Wiki.
Pictures on Web.

Product acceptance criteria

It should be a great interesting and well organized event.

Project boundaries

Trip to brussels is the responsability of each one.

Trips, moves, restaurants, accommodations bills should be taken in charge.

Project delivrables.

Great three days Event in Brussels.

Project constraints and assumptions

Initial project organization

Frederic Hornain, Bert Desmet and Vincent Ven der Kussen are going to take in charge all tasks associated that Project.

Initial defined risks

FOSDEM'10 is canceled.

Schedule milestones

5th, 6th and 7th of February 2009 Fosdem 2010 - three days -

Order of magnitude cost estimate

Project configuration management requirements =

Approval requirements =

Agreement and Signature of our sponsor and its representative - Max, Paul ? -.

Project Management Plan - DRAFT -

: Note: this information does not constitute formal commitment yet. This Project Management Plan is still in draft state and is waiting after reviews, comment and them approval from our sponsors.