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{{admon/note|What is this page for?|Along with our discussions on the [https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning FUDCon planning] list, this page is broken into different categories that need action to make [[FUDCon:Zurich_2010]] happen.}}


== Everything below needs to be organized ==
'''The old Zurich bid information can [https://fedoraproject.org/w/index.php?title=FUDCon_and_FAD_locations&oldid=161062#Zurich be seen here].


[[FrOSCamp_2010_Zurich]]
== Integration with FrOSCamp ==


[[FrOSCamp]]
What does this look like?  Are there co-branding opportunities?  How tightly integrated are the two events?


'''[[FUDCon/Organization#Facilities|Facilities]]'''
* Same head organizers
* FUDCon: [[User:Red|Sandro]] and [[User:Mmoeller|Marcus]] work at the [http://en.wikipedia.org/wiki/ETHZ Swiss Federal Institute of Technology Zurich] ([http://www.ethz.ch/index_EN ETHZ]) and were able to organize rooms within the CHN building on '[http://www.ethz.ch/about/location/zentrum/index_EN Campus Zentrum]' together with their superior. High Speed wireless internet connection is available on the complete campus.
* Same building
* Same party (Wired Dreams) on Friday evening
* FUDCon only party (FUDPub) on Saturday evening
* Dedicated FUDCon rooms (except shared keynote room)
* Accommodation contingent primarily for FUDCon, but basically open to FrOSCamp
* Separated budgets (some shared costs, tho) and sponsors/donations
* Similar audience
* Hopefully some interaction between projects


'''[[FUDCon/Organization#Lodging|Lodging]]'''
Update these pages accordingly:
* There's lot of hotels of different size and in different price ranges all over Zurich. If we decide to go for one big ho(s)tel for everyone, we should be able to get some group discount.
* [[FrOSCamp_2010_Zurich]]
** 100 Double rooms are available at the [http://www.ibishotel.com/de/hotel-2980-ibis-zurich-messe-airport/index.shtml Ibis Hotel] for 50 $/person/night. Tram station is nearby with direct connection to the event location.
* [[FrOSCamp]]
** The [http://www.youthhostel.ch/hosteldetails.html?&L=1&user_hostels_pi1%5Bbez%5D=ZRH&cHash=ebf235771a Swiss Youth Hostels' Zurich Youth Hostel] looks promising (list prize CHF 50.-/person/night, might get group discounts).
*** Availability 2010-02-15: 27 beds at 17th September / 62 beds at 18th September 2010.
** The [http://www.accorhotels.com/gb/hotel-3184-etap-hotel-etap-hotel-zurich-city-west/index.shtml Etap Hotel in Zurich] could be an option, too (list price CHF 50.-/person/night, might get group discounts).
*** Availability: to be checked
* There's also a great [http://www.pfadihuuszueri.ch/ scout's cottage] with >40 beds and some big rooms and outdoor sitting space to work together and have a barbecue, available at a nice price. There's also some great possibilities for fringe events nearby.


* Zurich has excellent public transportation (city trains, trams, busses). This makes it easy to find a well-connected hotel (if those nearby don't fit). Day tickets cost CHF 5.- (EUR 3.-) and I think we could get group rebates there too.
== Conference space ==


'''[[FUDCon/Organization#Budget|Budget]]'''
FUDCon usually requires one big room (about 150 people), 4 or 5 smaller rooms (20-30 people), and some open meeting space.  Wireless internet with open access to all ports is required.


Zurich is not the cheapest city like most metropoles in western Europe, but it depends on what we want/need.
* Some rooms (mostly with 60 seats) have already been organized (the total number has to be shared with FrOSCamp tho) and [[User:Mmoeller|Marcus]] is trying to organize more (they have been reserved by another person of the ETHZ while we've been waiting for the bid process to end).
* We should be able to get everything we need for an appropriate price, at least for FUDCon where our group is big enough to ask for discounts.
* The big keynote room (172 seats) is shared with FrOSCamp but FUDCon will be able to get its day started in there.
** Sandro has some good contacts to open source companys that might donate some money or resources (as happened for the FAD EMEA 2008 in Basel).


'''Catering'''
== Hotel ==


We will be able to offer low-priced catering (sandwiches and drinks) at the event location.
We'll need a big block of hotel rooms.  People usually expect to have roommates at FUDCon, but sometimes folks prefer to have a single room.
* On Friday, the [http://www.gastro.ethz.ch/index_EN university canteens] are a good and cheap places to get some lunch and/or evening dinner.


'''Availability'''
* See [[FUDCon:Zurich_2010_Accommodation]]
* FUDCon: There's lots of buildings and rooms at different sites of the ETHZ. It shouldn't be a problem to have the event during a term break but as the ETHZ is normally closed on Sundays, something would have to be arranged - which we were told is possible. I think the most important point here is that we get in touch with the ETHZ prior to defining the exact date (i.e. it would be better if we're a bit flexible with the exact weekend).


NOTE: The scout's hostel is popular, so we'd need to know the date early enough (especially during summers and the holiday periods). Weekends are cheaper then workdays.
== Transportation ==


'''Travels'''
We'll need to provide some transportation tips for people to get to the hotel, and to the event.
* Hotel and event location already provide information on how to get there
* TODO: improve above mentioned instructions
* TODO: create maps (for the survival kit)
* TODO: picture hotel's airport shuttle
* TODO: recommend certain ticket type (day tickets or Zurich Card)


Zurich is well connected by national and international trains and has an international airport (which is very well connected to the city by train and tram). You can also easily get there by car.
== Social Events ==


The [http://www.zurich-airport.com Zurich Airport] is home to the [http://www.swiss.com/ Swiss International Air Lines] (Swiss belongs to the German [http://www.lufthansa.com/ Lufthansa] and is member of the [http://www.staralliance.com/ Star Alliance]) and to the Helvetic Airways.
We need to organize a social event. <p>


* Berlin: round-trip with Swiss from EUR 140.-
* FUDCon participants are invited to FrOSCamp's Wired Dreams Party on Friday evening (organized by [[User:Mmoeller|Marcus]] and [[User:Red|Sandro]] with the help of ETHZ students) and there'll be a FUDPub on Saturday evening (organized by Marcus with some help by Sandro).<br/>
* Paris: round-trip with Air France from EUR 230.-
* London: round-trip with Swiss from EUR 150.-
* Brussels: round-trip with Swiss/Lufthansa from EUR 320.-
* Rome: round-trip with airberlin from EUR 250.-
* Brno: round-trip with Czech Airlines from EUR 380.-


'''FUDCon Live'''
* [[User:Geroldka| Gerold]] will maybe organize a social event on Saturday or Sunday depends on some dependencies but will be fixed soon (in April); will be a surprise, but typical for Switzerland. Costs are moderat (for Swiss conventions).
* In mind of FUDCon Live, sessions and tracks could be recorded and made available through the [http://www.multimedia.ethz.ch/ ETHZ Multimedia Service].
** Marcus also had some idea for some kind of sightseeing on Sunday afternoon, please coordinate things!


'''Other details'''
== BarCamp ==
* We might get food/beverages cheaper from one of the canteens/caterers of the ETHZ than getting them with any 3rd-party caterer or the like.
 
* [http://fsfe.org/ FSF Europe's] founder and former president [http://fsfeurope.org/about/greve/ Georg Greve] is living in the Zurich area and so is FSFE's vize president [http://fsfe.org/about/weiden/ Fernanda Weiden] who works at Google's Zurich office. Maybe we could invite one of them to give a talk or initiate a cooperation of any kind between FSFE and Fedora.
We need to organize the BarCamp.
* [http://www.project21.ch/freebeer/ FreeBeer] (as in freedom - German only) is available in Zurich and would be a great refreshment at the FUDPub. We've drunk it at OpenExpo's social event and it's really tasty - and as the name says, the recipe is available under a copyleft license (CC-BY-SA). It's been developed (and is being sold by) a students organization (of both, the ETHZ and the University of Zurich), by the way.-->
 
* Sunday will be BarCamp day.
 
== Hackfests ==
 
We need to organize hackfests.
 
* Hackfests can be planned on all three days.
 
== FUDCon Live ==
 
* [[User:Mmoeller|Marcus]] is in touch with ETHZ's multimedia folks to provide live streaming and recording of all sessions.
 
== Badges ==
 
We need badges, based on the information on the registration list.
 
== Travel and lodging sponsorships ==
 
Are there any VIPs who we want at FUDCon?  Do we have the ability to set aside a chunk of money to help people travel to the event?  How will we make sure that folks from all over EMEA get to the event?
 
== Budget & Costs ==
 
See [[FUDCon:Zurich_2010_Budget]].
 
[[Category:Events]] [[Category:FUDCon]] [[Category:FUDCon_Zurich_2010]]

Latest revision as of 18:23, 2 June 2011

Note.png
What is this page for?
Along with our discussions on the FUDCon planning list, this page is broken into different categories that need action to make FUDCon:Zurich_2010 happen.

The old Zurich bid information can be seen here.

Integration with FrOSCamp

What does this look like? Are there co-branding opportunities? How tightly integrated are the two events?

  • Same head organizers
  • Same building
  • Same party (Wired Dreams) on Friday evening
  • FUDCon only party (FUDPub) on Saturday evening
  • Dedicated FUDCon rooms (except shared keynote room)
  • Accommodation contingent primarily for FUDCon, but basically open to FrOSCamp
  • Separated budgets (some shared costs, tho) and sponsors/donations
  • Similar audience
  • Hopefully some interaction between projects

Update these pages accordingly:

Conference space

FUDCon usually requires one big room (about 150 people), 4 or 5 smaller rooms (20-30 people), and some open meeting space. Wireless internet with open access to all ports is required.

  • Some rooms (mostly with 60 seats) have already been organized (the total number has to be shared with FrOSCamp tho) and Marcus is trying to organize more (they have been reserved by another person of the ETHZ while we've been waiting for the bid process to end).
  • The big keynote room (172 seats) is shared with FrOSCamp but FUDCon will be able to get its day started in there.

Hotel

We'll need a big block of hotel rooms. People usually expect to have roommates at FUDCon, but sometimes folks prefer to have a single room.

Transportation

We'll need to provide some transportation tips for people to get to the hotel, and to the event.

  • Hotel and event location already provide information on how to get there
  • TODO: improve above mentioned instructions
  • TODO: create maps (for the survival kit)
  • TODO: picture hotel's airport shuttle
  • TODO: recommend certain ticket type (day tickets or Zurich Card)

Social Events

We need to organize a social event.

  • FUDCon participants are invited to FrOSCamp's Wired Dreams Party on Friday evening (organized by Marcus and Sandro with the help of ETHZ students) and there'll be a FUDPub on Saturday evening (organized by Marcus with some help by Sandro).
  • Gerold will maybe organize a social event on Saturday or Sunday depends on some dependencies but will be fixed soon (in April); will be a surprise, but typical for Switzerland. Costs are moderat (for Swiss conventions).
    • Marcus also had some idea for some kind of sightseeing on Sunday afternoon, please coordinate things!

BarCamp

We need to organize the BarCamp.

  • Sunday will be BarCamp day.

Hackfests

We need to organize hackfests.

  • Hackfests can be planned on all three days.

FUDCon Live

  • Marcus is in touch with ETHZ's multimedia folks to provide live streaming and recording of all sessions.

Badges

We need badges, based on the information on the registration list.

Travel and lodging sponsorships

Are there any VIPs who we want at FUDCon? Do we have the ability to set aside a chunk of money to help people travel to the event? How will we make sure that folks from all over EMEA get to the event?

Budget & Costs

See FUDCon:Zurich_2010_Budget.

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