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Revision as of 12:39, 28 July 2008 by Kwade (talk | contribs) (Adding my bits from recent experience, also noting what I have in my possession to add to the box (banner, posters on vinyl))

Ambassadors Header AmbassadorsN1.png

Fedora Ambassadors - Event Box

This project is currently in the proposal phase. During this phase we would like to accomplish the following items:

  • Detail what is contained in the event box.
  • Estimate costs of obtaining items for the event box.
  • Determine a way to coordinate shipping and scheduling of the event box.

What exactly is an Event Box?

The goal is to provide a way to allow a Fedora Ambassador to have a turnkey solution for getting the basics of a booth at an event setup. This box would contain materials to allow a somewhat uniform and professional appearance of Fedora at events Ambassadors attend. This is one part of helping lower the hurdle of taking on organizing a Fedora presence at a local event.

Where did this idea come from?

The idea is heavily inspired by the Gnome Project's Events Box .

Is this Event Box the only thing I need to organize an event?

No. The Event Box is just one piece of the puzzle. The goal of the event box is to ease the burden of event organization by supplying Fedora Ambassadors with a "booth in a box". A Fedora Ambassador will still need materials (Fedora brochures explaining what Fedora is about, handouts highlighting upcoming release features, etc.) and arrange schwag to distribute from the booth.

What if I have an idea for the Event Box?

Have an idea for an item that should be in this box? Add it to the table below. Do you have another idea for this Event Box? Create a section and add it to this page.

Suggested contents of the Event Box

Event Kit Item Cost (in US $) Notes
Shipping Container $300 Pelican 1660 w/ foam (lifetime warranty)
Fedora Banner - Print on vinyl with grommets; NA has two (one here)
Fedora Tablecloth - Max bought one for Ohio Linux Fest
Fedora Posters - 'infinity','freedom','voice' posters; print on vinyl with grommets; NA has two sets, (one set from Not-A-Con?) (one set here)
LCD Monitor $160
Mini PC $210 to $350 Shuttle KPC possibly?
Mouse $5
Keyboard $5
Heavy Duty Ext. Cord $20
Power Strip $15 Two
Ethernet Cables $0 donation
Small Router $60 Wireless, maybe running an open firmware?
Pens $5 dozen pens
Markers $6 4 pack
Duct tape $7 60 yard roll
String $4 400' white
Hooks (to hang banner) -
Total Price: $792 to $932 this assumes we have a banner, tablecloth and posters already

Suggested ways to handle getting the Event Box from point A to point B

Given the amount of contents currently suggested in the Event Box, there are issues to consider logistically. Shipping this box will cost money due to its size. The positive to this is that it helps ensure well put together Fedora booths at events and help free up time for event organizers to focus on other areas of event preparation.

Ideally the event box would be shipped from event to event. If there is a substantial time gap between events the event box should probably be sent back to a central location for safe keeping.

Discussions about the EventBox

Personal EventBox

The EventBox is a very big project and the work about that is more or less still in progress. Until the EventBox is ready to ship here is a suggestion or a guide to make a small "Personal EventBox". This box contains no advertisement stuff only necessary thing which can be useful to build up a booth.

Event Kit Item Description
"Container" Plastic box (waterproof)
Ethernet Cables 1x 3 m, 1x 1 m & 1x 0.5 m
Pens around 20
Markers black, red, blue (Waterproof)
Duct tape 5 mm x 20 m roll (invisible)
Cable strap 15x small, 15x large
Tape 50 mm x 40 m roll (invisible)
Misc rubber, corretion tape, pair of scissors, glue stick, 2x lanyards, twine and microsaver

Take a look the version for LinuxTag 2007 .

Ambassadors EventBox eventbox.JPG