From Fedora Project Wiki
 
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{{lang|en|es|page=User:Herlo/Proposed_Reimbursement_Guidelines}}
 
{{lang|en|es|page=User:Herlo/Proposed_Reimbursement_Guidelines}}
  
Let the Fedora community pay bills for you! The process below is here to make it simpler to get paid / reimbursed for Fedora related expenses*.
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Let the Fedora community pay bills for you! The process below is here to make it simpler to get paid / reimbursed for Fedora related expenses.
  
 
{{admon/note | The following is the reimbursement process guidelines. Please read this document thoroughly before you consider spending money, planning an event, etc. for or related to the Fedora Project. }}
 
{{admon/note | The following is the reimbursement process guidelines. Please read this document thoroughly before you consider spending money, planning an event, etc. for or related to the Fedora Project. }}
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* etc.
 
* etc.
  
=== What CANNOT be reimbursed/paid for ===
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=== What CANNOT be reimbursed/paid for? ===
  
 
Expenses for specific events are not covered. These events are:
 
Expenses for specific events are not covered. These events are:
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* [[FUDCon|FUDCon]]
 
* [[FUDCon|FUDCon]]
 
* [[Fedora_Activity_Day|Fedora Activity Day]]
 
* [[Fedora_Activity_Day|Fedora Activity Day]]
* Any other event in which Fedora / Red Hat tells us is under a different budget.
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* Any other '''Premier Event''' as defined by Fedora / Red Hat
  
 
=== Approval of expenses ===
 
=== Approval of expenses ===
  
There are several parts of Fedora that can approve and reimburse expenses:
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There are several groups within the '''Fedora Project''' that can approve and pay/reimburse expenses. However, there are a few requirements to get a payment/reimbursement:
  
 
* All requests should be documented clearly for transparency
 
* All requests should be documented clearly for transparency
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* The recommended way is to file tickets is via the appropriate Trac ticket tracker
 
* The recommended way is to file tickets is via the appropriate Trac ticket tracker
  
Where the request goes is based upon the requested amount:
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How the request is processed is based upon the requested amount:
  
# $0-499 USD
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==== $0-499 USD ====
  
* The request requires approval from at least one of the following groups:
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* The request requires approval from at least one of the following:
** [[FAmSCo]] member
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** An active member of [[FAmSCo]]
 
** [[Credit Card Holder]] or a person approved by the credit card holder
 
** [[Credit Card Holder]] or a person approved by the credit card holder
  
* The application must be submitted to a FAmSCo member, CC Holder or approved person (hereafter named 'approver').  
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* The application must be submitted to the approver with the required details listed above.  
** If the actual amount is greater than the estimate by more than $100 USD, the approver will use their best judgment to either reimburse the overage, or ask for a review from the appropriate regional community (APAC, EMEA, LATAM, or NA).
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* The approver will document the approval of the request with a specific limit
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** The approver will indicate whether the expense will be paid directly or reimbursed later.
  
# $500-1999 USD
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==== $500-1999 USD ====
  
 
* The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
 
* The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
 
* It is strongly recommended that the committee which approves these funds be made up of at least five (5) individuals
 
* It is strongly recommended that the committee which approves these funds be made up of at least five (5) individuals
  
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==== $2000+ USD ====
  
# $2000+ USD requires approval from the following group:
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* Requires approval from [[FAmSCo]]
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* A ticket must be filed on the FAmSCo Trac '''prior''' to the expenditures to be considered
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** More time prior to the expenditure will give a better chance of getting the appropriate documentation and approvals
  
* [[FAmSCo]]
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{{ admon/note | Any amount $5000+ USD must also have a Purchase Order (PO) from Red Hat. The Credit Card holders are not approved above these limits. In this case, the approval process could take considerably longer and will likely require more detail to obtain approval. }}
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=== Caveats ===
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* If the actual amount is greater than the estimate by more than $100 USD, the approver will use their best judgment to either reimburse the overage, or ask for a review from the appropriate regional community (APAC, EMEA, LATAM, or NA).

Latest revision as of 04:05, 17 July 2012

Warning.png
This page is a draft only
It is still under construction and content may change. Do not rely on the information on this page.

Let the Fedora community pay bills for you! The process below is here to make it simpler to get paid / reimbursed for Fedora related expenses.

Note.png
The following is the reimbursement process guidelines. Please read this document thoroughly before you consider spending money, planning an event, etc. for or related to the Fedora Project.

What can be reimbursed/paid for?

Assuming that the expense has been approved, things that can be paid are:

  • Purchasing materials needed for Fedora from trusted online sellers
  • Reimbursing Fedora expenses
  • Vendors for swag, media, etc.
  • Sponsorship of booths/events
  • Paying for hotel accomodations
  • Paying for travel tickets (air, train, etc.)
  • Meals
  • Shipping
  • etc.

What CANNOT be reimbursed/paid for?

Expenses for specific events are not covered. These events are:

Approval of expenses

There are several groups within the Fedora Project that can approve and pay/reimburse expenses. However, there are a few requirements to get a payment/reimbursement:

  • All requests should be documented clearly for transparency
  • Each request must be submitted prior to any event or activity where reimbursement/payment may be expected
  • Approval is based upon estimates. Payment amounts may differ from the approved amount
  • The recommended way is to file tickets is via the appropriate Trac ticket tracker

How the request is processed is based upon the requested amount:

$0-499 USD

  • The request requires approval from at least one of the following:
  • The application must be submitted to the approver with the required details listed above.
  • The approver will document the approval of the request with a specific limit
    • The approver will indicate whether the expense will be paid directly or reimbursed later.

$500-1999 USD

  • The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
  • It is strongly recommended that the committee which approves these funds be made up of at least five (5) individuals

$2000+ USD

  • Requires approval from FAmSCo
  • A ticket must be filed on the FAmSCo Trac prior to the expenditures to be considered
    • More time prior to the expenditure will give a better chance of getting the appropriate documentation and approvals
Note.png
Any amount $5000+ USD must also have a Purchase Order (PO) from Red Hat. The Credit Card holders are not approved above these limits. In this case, the approval process could take considerably longer and will likely require more detail to obtain approval.

Caveats

  • If the actual amount is greater than the estimate by more than $100 USD, the approver will use their best judgment to either reimburse the overage, or ask for a review from the appropriate regional community (APAC, EMEA, LATAM, or NA).